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The Writing Life: Managing Everything Else

The Writer Is In Graphic

I once polled a group of writers asking what frustrates them most in the writing life. The answer wasn’t that hard to guess: finding time to write. But in the responses a common oversight became apparent. It wasn’t the varied tasks a writing project requires or even the demands of social networking that held back the writers I questioned. It was the minutae of life itself. I filed the observation away for a future blog post to help writers manage all the other stuff, but first I needed a handle on these aspects of my own life. After a year’s effort (really longer if you count my earlier floundering attempts), I still have a ways to go, but I at least know enough to teach others.

Find Balance

For a writer balance looks a little different than for most people. Because we operate from home and the very nature of writing tempts us to slip away at odd moments, the divide between home and work is often blurry. Add to this the pressure most writers feel to produce and the fact that social networking spans both arenas, and the normal boundaries become all but indistinguishable. The solution isn’t easy but can be done.

Enforce boundaries of your own. Whether you observe a strict schedule, follow more of a flow-chart, or keep your to-do list in your head, it’s important to check out of the office on a regular basis. My schedule flexes with my circumstances, but for me right now setting a minimum number of hours to write works best. Then, each day, I put in those hours. Every once in awhile, I fall short, but for the most part I manage to meet my own writing goals.

Streamline Life

In my desk-job days, no matter how busy it got, one of my co-workers took an hour each Friday to straighten her desk and brainstorm ways to do things more efficiently. Her improvements ranged from the way she positioned her pens to developing a checklist for ordering office supplies. She honed in on spending less time on the things most of us  take for granted. Since I’ve begun emulating her, I’ve developed a system to manage meal planning, cooking for the week on the weekends, shopping in bulk, maintaining my yard, and saving time on house cleaning. I’ve also applied this technique to writing-related tasks. I’ve developed an email-management system and now plan each work day around a template. The more time you save doing repetitious and/or mindless tasks, the more you’ll have for writing.

Pace Yourself

I include this point in a somewhat tongue-in-cheek manner because I haven’t perfected this skill. The writing profession by its very nature could make a workaholic of anyone, if allowed. Writers today experience tremendous pressure from competition. Besides the fact that more people than ever are writing and publishing books, we’re shouting to be heard amidst all the other noise out there. But people are busier than ever, and there’s more overall to distract shrinking attention spans. The e-book revolution has impacted the publishing world by both reducing and increasing opportunity, depending on your publishing route. There’s a massive push to produce felt by all writers, but when it comes to our writing projects, it’s important to resist the urge to rush. These contradictory needs create tension for writers, and often our response it to overload ourselves. It takes poise to let an opportunity go, but keeping your schedule sane can mean missing out once in awhile.

Finding time to write is both easy and hard. It takes strong-mindedness and the determination to change what may be some old habits. Only you can determine if the reward is worth the cost.

What are some ways you can make time to write?

©2013 by Janalyn Voigt
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Time Management for Writers: Making Time to Write

Grandfather ClockNature abhors a vacuum, or so they say. I find this to be especially true after I clean a garden bed. Weeds sprout, mature, and seed in record time. If I don’t keep ahead of these intruders, visitors who traverse the walkway to my door may emerge with tales of jungle adventures.

This phenomenon happens with time, too. Retirees can attest to how quickly their schedules fill. Authors who stay home to write full-time soon discover that unless they guard their time, other activities soon crowd their writing time.

Really, that’s true for all writers. Clear time to write and watch the weedlings take hold. It takes determination, discipline, and something old-timers called sheer cussedness to take back your writing time. It can be done.

One word of caution: it can take a while to clear an overgrown garden. If weeds have strangled out your time, it may take a little time to free your schedule. Let’s take a look at some potential weeds.

Family Expectations

Let me first say that family relationships belong near the top of your priority list. I don’t advocate compromising their position. Often we need to give them more, rather than less, of ourselves. Having said that, sometimes family members can sometimes expect more from us than they should. It’s human nature to want others to do for us what we should do for ourselves. Setting healthy boundaries in all relationships is important. Understanding motivations can help you deal with unrealistic expectations. A litmus test in deciding where to draw limits is whether benefiting your family member retards that person’s personal growth. There are times to sacrifice your needs for others, but your needs should count as well.

My parents raised me with old-fashioned manners. Because we served guests first and best, I developed the habit of putting others before myself. While that may seem admirable, if all of us did this, no one would ever go first. This came home to me in the years I commuted by ferry from Bainbridge Island to work in a Seattle skyscraper. As the ferry neared the dock, the crowd gathered and, at the signal to disembark, funneled onto the narrow gangplank. When I first started commuting, I held back as others shoved in front of me. I soon learned that always letting others go first would make me late to work. I had to find a balance between letting others step in front of me and taking my own turn.

Belongings

Owning things takes a lot out of us. They require we keep track of them, pick them up, clean them, and remember where they are. Even getting rid of them takes energy. When it comes to personal belongings, less is more. That value is not held by the culture in which we live, so living by it will set you apart as different. If you can manage not to mind that, you’re ahead. Not to be a hypocrite in this, I must confess that I live in a large home with far too much “stuff.” But then, perhaps that’s how I know. My family’s decluttering campaign is ongoing and aggressive because this particular weed is invasive.

I’ve learned to clean house in the way professional cleaners do. Rather than cleaning room-by-room, they clean by categories: vacuuming, dusting, glass cleaning, scrubbing. I’ve found that copying this system saves time because it eliminates many time-consuming transitions between tasks. I’m working to set up a garden, vehicle, and household maintenance schedule with reminders in Google calendar so I don’t have to think about these things any more than necessary.

Entertainment

I love to read and to learn new things. While neither of those are bad, if I indulge them to excess (by spending too much time surfing the Internet, for example), they can erode my available time. I’ve had to relegate my reading, researching, and Internet surfing to set times. I’ve also given up several online games because I was giving them some of the time I should have been writing or spending with my family. I’ve also almost entirely given up television for similar reasons. Other areas I’ve cut back have been personal phone calls and shopping trips.

Having attended several funerals in the past few years has helped my perspective. Life is fleeting. I want mine to count. That doesn’t mean I don’t give myself breaks or recreation, but I do so within bounds. It’s important to ask yourself and your family the quality of life you’d like to live. Once you get a vision for that, it’s easy to make changes.

Social Networking

This is another area that is not inherently wrong but can be misused. Much networking takes place online these days, and while I won’t say those relationships aren’t real (I’ve met lots of writers I connect with online at conferences), they shouldn’t dominate. Writers are particularly vulnerable to overuse of social media. After all, we’re expected to network as part of our platforms. All of that is well and good, but it should still take its place behind our writing and occupy a small percentage of available time, overall. If, like me, you wind up with too many irons in the fire, don’t feel like you can’t downsize. To survive you must.

I’m learning to assign the time I’m willing to give to social networking and not to go beyond it. Pre-scheduling tweets and blog posts helps. Also, finding efficient extensions and applications is important. My recent guest post for Wordserve Watercooler goes into this: 10 Strategies to Keep You Afloat in the Treacherous Social Media Waters.

Keep in mind that, like a garden, your schedule needs regular tending to prevent weeds from regrowing from roots or sprouting from seeds. Cultivating your life’s soil will reap a harvest of writing time.

In this post, we’ve looked at four potential weeds, obstacles that can hinder us from making time to write. Do you have any thoughts on those I’ve identified? Can you name more?

©2013 by Janalyn Voigt
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Don’t Let Your Blog Eat You Alive

monsterWhat’s a writer to do?

I returned home from a writers conference reciting, “Must. Start. Blog.” After all, it’s the thing to do, right? Right. As a writer, I need to network, build a platform, look like I’m doing something… Ahem. Well.

What they don’t tell you is that these little monsters require regular feeding. Content. That’s what they want. From you. Often.

I’ll admit it took me awhile to corral that hungry little bugger and settle him into a regular reducing diet. You see, I hadn’t noticed how bloated he was getting. Some Facebook friends asked (begged) me to write this post since I admitted I’ve cut my blog monster down to size. So, for all those suffering in Blogland, here are 10 ways I tamed my, yes, three blog monsters.

  1. Decide your subject before you start. Don’t haver.
  2. Pick a subject you know something about so you won’t have a ton of research to do.
  3. Pick a subject you need to study for some aspect of your writing (perhaps part of your research).
  4. Why kill yourself to give people long posts they don’t really have time to read? Keep it short and sweet.
  5. Like housework, blogging expands to fill the time allotted to it. Rather than getting right down to it, tack it on at the end of your writing time.
  6. My method is to blog and attend to all blog emails and related blog business on one day only, in the afternoon when I’ve completed my writing for the day. That’s it. I don’t advertise my posts on this day but leave that for my promotion time, which I’ve set for a different afternoon.
  7. Schedule your blog posts to publish automatically.
  8. If you don’t get all your blog posts done for the week but your time is up, skip the rest. Guaranteed, you’ll write faster next week.
  9. Try to write clean so you don’t have to go back and edit much.
  10. Employ my favorite two little words: “Guest Blogger.”

Use these quick and dirty tips to cut that blog beastie right down to size.

Do you have any tips to add?

©2013 by Janalyn Voigt
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Too Much To Do? Declutter Your Life

embracing lifeEmbracing life with gusto can lead to overload. Ask me. I know. Perhaps it’s the nature of my personality or the fact that I’m a joiner or simply How Life Goes. Whatever the reason, I regularly have to lighten my load to have any hope of attaining my goals.

I’m at it again, and this time I’ve discovered a key that may solve my problem on a continuing basis. It occurs to me that I may not be the only one afflicted in this way. If you’re one of “us,” listen closely. What I have to say may just help you change your life. But first, I need to tell a story about myself.

You see, I spent about a year building houses for eight families (my own included) as part of a program that helped first-time home buyers. Yes, I strapped on a tool belt (carpenters wear them backwards, by the way) and did a reasonable job nailing wall studs, sawing, painting, and even cringing on a rooftop with a hammer in my hand. Would I do it again? Well, no. But I’m glad I went through the experience because it taught me a lot about my own resiliency. I learned that I could do more and endure more than I thought possible. In retrospect, it would have made a great reality TV show.

But I digress. I mention this chapter in my life in order to tell you about something called a “punch list.” As our group of homes neared completion, the supervisor nailed a sheet of paper to a wall in each garage listing everything, large or small, that had to be completed in that home before its inspection. This focused our minds wonderfully. We put in the extra effort and pushed our weary bodies to accomplish every item on each list. I’ve since employed this tactic at Christmas and for vacation planning. But I’d never realized its full potential to free me from my tendency to overwork until now.

Okay, I know it sounds nuts to think that a list of chores can free you from overworking. But it’s possible to create a punch list to remove stress from your life, and then to complete one or more items on that list each day. What can you reduce, automate, delegate or eliminate from your life? Break it into manageable tasks and add it to the list. It takes time to declutter a life, but the alternative isn’t acceptable. Now here’s the secret of making this work:

No matter how busy you are, prioritize your punch list and cross one item off it each and every day. This means that something gets finished, no matter what. The beauty of this system is that you can keep it going to continuously downsize in every area. And as you go, you’ll unlock more and more of your precious time.

Now that’s a life worth embracing.

©2013 by Janalyn Voigt
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Conquering the Beast of Time Management

Fighting a Lion

It’s one thing to tell you I’ve conquered time management despite the added responsibilities signing a book contract brings. It’s another to show you how I accomplished this. Whether or not you have your own book on its way to publication, still dream of signing your first contract, or prefer to write shorter pieces, I hope my tips will help you.

Step One: Down-sizing

  1. I ended commitments that sapped my time and attention with little return. It doesn’t always have to be even, and I can give without receiving. But time is a finite resource, and allowing others to monopolize me usually takes me away from my goals.
  2. For the most part, I’ve stopped watching television (never high on my list anyway) and use an online game I enjoy only for brief mental rests or as a quick reward after I’ve moved a project forward. The key words in that sentence, of course, are “brief” and “quick.” I have the discipline to limit my involvement with this game. If I didn’t, I would stop playing the game.
  3. I deal with emails each day rather than let them pile up. I still get behind when travel or sickness throws my life out of balance, but I make sure and catch up right away. Controlling email is a matter of decisiveness.
  4. I now choose simple menus that require little preparation and/or clean up, and I make sure the ingredients are already in the house. I make a monthly menu and for the most part stick to it. This saves me mental energy, and its amazing what you can do when you already have a plan.

Step Two: Streamlining

  1. I begin each day with a bout of writing and/or editing, Monday through Friday. Weekends belong to my family.
  2. I work ahead on my blogs by writing new blog posts on the same day they publish. In this way, I don’t have to keep track of both a publishing/promoting schedule and a blog-writing schedule. I also schedule tweets promoting blog posts and stumble them on the same day they publish.
  3. I list my other work-related responsibilities and assign each a letter to sort them into the following categories: (P) Promotion, (SS) Social Networking, (E) Education, (O) Opportunities, (R) Research, (T) Technical Issues, and (O) Office Maintenance.
  4. My family responsibilities fall into the following categories: (H) Homeschooling, (S) Scheduling and (D) Desk Work, (G) Gardening, (K) Kitchen-related duties (like menu planning, shopping, cooking and washing dishes), (L) Laundry, (C) Cleaning, (F) Family, (M) Personal Devotions and Me Time. I don’t detail these out specifically unless needed, though. The goal is not to make long, beautiful lists, but to get my jobs done. It helps me to think in specific terms when scheduling, though. I run errands only on the weekends if I can at all help it.
  5. I decided how much time each day I could give to writing (seven hours) and how much I needed to reserve for family responsibilities. Failing to do this, I’d already learned from experience, would allow my work life to dominate my personal life or vice versa. I also set an ending time for household chores. If I don’t, they’ll devour my day whole.  Established morning and evening routines keep me from reinventing the wheel each day when it comes to household chores.
  6. I determine my work schedule based on my letter-coding system as described above. It doesn’t always work out neatly, and I’ve temporarily suspended some of my pursuits when life derailed me or I received edits from my publisher, but having a Master Schedule helps me stabilize. Here’s a simplified version:
  • Monday: Office Maintenance
  • Tuesday: Promotion
  • Wednesday: Research, Education, Opportunities
  • Thursday: Technical issues, website development
  • Friday: Social Networking

Do I have it all together? Not really. But I’ve developed tools to help in my daily adventure. It’s not possible to fully tame a wild lion, but I can make it behave most of the time. What about you? What are your biggest challenges, when it comes to time management? Do you have any tips to help others?

Photo credit: guilanenachez

©2013 by Janalyn Voigt
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