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Time Management for Writers: Making Time to Write

Grandfather ClockNature abhors a vacuum, or so they say. I find this to be especially true after I clean a garden bed. Weeds sprout, mature, and seed in record time. If I don’t keep ahead of these intruders, visitors who traverse the walkway to my door may emerge with tales of jungle adventures.

This phenomenon happens with time, too. Retirees can attest to how quickly their schedules fill. Authors who stay home to write full-time soon discover that unless they guard their time, other activities soon crowd their writing time.

Really, that’s true for all writers. Clear time to write and watch the weedlings take hold. It takes determination, discipline, and something old-timers called sheer cussedness to take back your writing time. It can be done.

One word of caution: it can take a while to clear an overgrown garden. If weeds have strangled out your time, it may take a little time to free your schedule. Let’s take a look at some potential weeds.

Family Expectations

Let me first say that family relationships belong near the top of your priority list. I don’t advocate compromising their position. Often we need to give them more, rather than less, of ourselves. Having said that, sometimes family members can sometimes expect more from us than they should. It’s human nature to want others to do for us what we should do for ourselves. Setting healthy boundaries in all relationships is important. Understanding motivations can help you deal with unrealistic expectations. A litmus test in deciding where to draw limits is whether benefiting your family member retards that person’s personal growth. There are times to sacrifice your needs for others, but your needs should count as well.

My parents raised me with old-fashioned manners. Because we served guests first and best, I developed the habit of putting others before myself. While that may seem admirable, if all of us did this, no one would ever go first. This came home to me in the years I commuted by ferry from Bainbridge Island to work in a Seattle skyscraper. As the ferry neared the dock, the crowd gathered and, at the signal to disembark, funneled onto the narrow gangplank. When I first started commuting, I held back as others shoved in front of me. I soon learned that always letting others go first would make me late to work. I had to find a balance between letting others step in front of me and taking my own turn.

Belongings

Owning things takes a lot out of us. They require we keep track of them, pick them up, clean them, and remember where they are. Even getting rid of them takes energy. When it comes to personal belongings, less is more. That value is not held by the culture in which we live, so living by it will set you apart as different. If you can manage not to mind that, you’re ahead. Not to be a hypocrite in this, I must confess that I live in a large home with far too much “stuff.” But then, perhaps that’s how I know. My family’s decluttering campaign is ongoing and aggressive because this particular weed is invasive.

I’ve learned to clean house in the way professional cleaners do. Rather than cleaning room-by-room, they clean by categories: vacuuming, dusting, glass cleaning, scrubbing. I’ve found that copying this system saves time because it eliminates many time-consuming transitions between tasks. I’m working to set up a garden, vehicle, and household maintenance schedule with reminders in Google calendar so I don’t have to think about these things any more than necessary.

Entertainment

I love to read and to learn new things. While neither of those are bad, if I indulge them to excess (by spending too much time surfing the Internet, for example), they can erode my available time. I’ve had to relegate my reading, researching, and Internet surfing to set times. I’ve also given up several online games because I was giving them some of the time I should have been writing or spending with my family. I’ve also almost entirely given up television for similar reasons. Other areas I’ve cut back have been personal phone calls and shopping trips.

Having attended several funerals in the past few years has helped my perspective. Life is fleeting. I want mine to count. That doesn’t mean I don’t give myself breaks or recreation, but I do so within bounds. It’s important to ask yourself and your family the quality of life you’d like to live. Once you get a vision for that, it’s easy to make changes.

Social Networking

This is another area that is not inherently wrong but can be misused. Much networking takes place online these days, and while I won’t say those relationships aren’t real (I’ve met lots of writers I connect with online at conferences), they shouldn’t dominate. Writers are particularly vulnerable to overuse of social media. After all, we’re expected to network as part of our platforms. All of that is well and good, but it should still take its place behind our writing and occupy a small percentage of available time, overall. If, like me, you wind up with too many irons in the fire, don’t feel like you can’t downsize. To survive you must.

I’m learning to assign the time I’m willing to give to social networking and not to go beyond it. Pre-scheduling tweets and blog posts helps. Also, finding efficient extensions and applications is important. My recent guest post for Wordserve Watercooler goes into this: 10 Strategies to Keep You Afloat in the Treacherous Social Media Waters.

Keep in mind that, like a garden, your schedule needs regular tending to prevent weeds from regrowing from roots or sprouting from seeds. Cultivating your life’s soil will reap a harvest of writing time.

In this post, we’ve looked at four potential weeds, obstacles that can hinder us from making time to write. Do you have any thoughts on those I’ve identified? Can you name more?

©2013 by Janalyn Voigt
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Conquering the Beast of Time Management

Fighting a Lion

It’s one thing to tell you I’ve conquered time management despite the added responsibilities signing a book contract brings. It’s another to show you how I accomplished this. Whether or not you have your own book on its way to publication, still dream of signing your first contract, or prefer to write shorter pieces, I hope my tips will help you.

Step One: Down-sizing

  1. I ended commitments that sapped my time and attention with little return. It doesn’t always have to be even, and I can give without receiving. But time is a finite resource, and allowing others to monopolize me usually takes me away from my goals.
  2. For the most part, I’ve stopped watching television (never high on my list anyway) and use an online game I enjoy only for brief mental rests or as a quick reward after I’ve moved a project forward. The key words in that sentence, of course, are “brief” and “quick.” I have the discipline to limit my involvement with this game. If I didn’t, I would stop playing the game.
  3. I deal with emails each day rather than let them pile up. I still get behind when travel or sickness throws my life out of balance, but I make sure and catch up right away. Controlling email is a matter of decisiveness.
  4. I now choose simple menus that require little preparation and/or clean up, and I make sure the ingredients are already in the house. I make a monthly menu and for the most part stick to it. This saves me mental energy, and its amazing what you can do when you already have a plan.

Step Two: Streamlining

  1. I begin each day with a bout of writing and/or editing, Monday through Friday. Weekends belong to my family.
  2. I work ahead on my blogs by writing new blog posts on the same day they publish. In this way, I don’t have to keep track of both a publishing/promoting schedule and a blog-writing schedule. I also schedule tweets promoting blog posts and stumble them on the same day they publish.
  3. I list my other work-related responsibilities and assign each a letter to sort them into the following categories: (P) Promotion, (SS) Social Networking, (E) Education, (O) Opportunities, (R) Research, (T) Technical Issues, and (O) Office Maintenance.
  4. My family responsibilities fall into the following categories: (H) Homeschooling, (S) Scheduling and (D) Desk Work, (G) Gardening, (K) Kitchen-related duties (like menu planning, shopping, cooking and washing dishes), (L) Laundry, (C) Cleaning, (F) Family, (M) Personal Devotions and Me Time. I don’t detail these out specifically unless needed, though. The goal is not to make long, beautiful lists, but to get my jobs done. It helps me to think in specific terms when scheduling, though. I run errands only on the weekends if I can at all help it.
  5. I decided how much time each day I could give to writing (seven hours) and how much I needed to reserve for family responsibilities. Failing to do this, I’d already learned from experience, would allow my work life to dominate my personal life or vice versa. I also set an ending time for household chores. If I don’t, they’ll devour my day whole.  Established morning and evening routines keep me from reinventing the wheel each day when it comes to household chores.
  6. I determine my work schedule based on my letter-coding system as described above. It doesn’t always work out neatly, and I’ve temporarily suspended some of my pursuits when life derailed me or I received edits from my publisher, but having a Master Schedule helps me stabilize. Here’s a simplified version:
  • Monday: Office Maintenance
  • Tuesday: Promotion
  • Wednesday: Research, Education, Opportunities
  • Thursday: Technical issues, website development
  • Friday: Social Networking

Do I have it all together? Not really. But I’ve developed tools to help in my daily adventure. It’s not possible to fully tame a wild lion, but I can make it behave most of the time. What about you? What are your biggest challenges, when it comes to time management? Do you have any tips to help others?

Photo credit: guilanenachez

©2013 by Janalyn Voigt
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Jumped by Writing Ideas

Jumped

If, as a writer, you’re anything like me, the last thing you “need” is another book idea. Your cup already  runs over, but new ideas continue to ambush you at all hours of the day and night. They distract you when you’re driving, interrupt you in the middle of a movie, invade your dreams and even wake you up at night. Given that ideas are a writer’s nourishment, it can be easy to overeat. When that happens, your schedule gets fat, you’re overwhelmed, and it’s hard to move.

Idea Diet

An obese person usually follows a plan to stop overeating and slim down. In the same way, you may need to put yourself on an idea diet.  And if your schedule is so overcrowded you can’t budge, consider kicking your diet off by fasting from new ideas.

I can hear the objections now. Abstain from ideas? How is that possible? They keep coming to me, and they’re so enticing! Well, yes, they will and they are. But when you’re dieting do you let yourself eat that piece of cheesecake? Never mind, don’t answer that.

My point is that there’s no point in loading more food on a plate that’s already overflowing. Maybe it’s time to scrape off that tempting extra helping. So what if it tastes good if it only bloats your schedule? Don’t let the other people at your table slip additional portions to you either. While they may mean well, they can’t see how much you’re already balancing. And forget about going back for seconds. Give yourself the space and time to digest what you’ve already taken.

Once your schedule has slimmed down and mealtime comes around, don’t make the mistake of loading your plate again. You don’t want to be a yo-yo dieter.  What’s needed now is:

Idea Management

  • Be picky: When a new idea comes to me, I try to forget it. If I can’t, I know it’s probably worthy of my time.
  • Exercise patience: An idea takes time to germinate, grow and ripen. If you begin writing too soon, you interfere with this process.
  • Timing is everything: Learn to recognize when an idea is ready. If you pick it too soon, it won’t be ripe. Wait too long and it becomes mushy.
  • Work within your limits: You only have so much time and energy. If you try to do too much, you and your writing will pay the price.
  • Don’t give yourself a pass: Don’t let the pendulum swing too far the other direction. While margin is important, stretch your limits within reason.

Ideas have a place, but the wise writer teaches them some manners.

What are some of the ways new ideas ambush you?

Image by Hamad Al-Mohannna

©2013 by Janalyn Voigt
Subscribe to Live Write Breathe today!